Welcome to Refresh! We are excited to have you in our September 13 + 14 fall market lineup. We have created a convenient vendor participation kit here to provide you with useful information and tips as you prepare for the market.
Note: Please do not announce your participation at Refresh until our full lineup is released.
We accept vendor payments by Interac e-Transfer electronic money transfer only to the email address email@example.com. Please use the password 'Refresh'. Please also leave your business name in the notes section.
Space dimensions and costs:
+ 6 & 8ft spaces
6 x 4 space without table: $285 plus GST ($14.25): $299.25
6 x 4 space with table: $295 plus GST ($14.75): $309.75
8 x 4 space without table: $330 plus GST ($16.50): $346.50
8 x 4 space with table: $340 plus GST ($17.00): $357.00
+ 10 x 6
10 x 6 space without table: $350 plus GST ($17.50): $367.50
10 x 6 space with table: $360 plus GST ($18.00): $378.00
+ 10 x 10
10 x 10 space without table: $375 plus GST ($18.75): $393.75
10 x 10 space with table: $385 plus GST ($18.00): $404.25
+ Market Hours
Friday, September 14
4 p.m. to 9 p.m.
Saturday, September 15
10 a.m. to 5 p.m.
+ Venue + Directions
West Coast Railway Heritage Park 39645 Government Road (Map) The market will take place within the venue with some outdoor vendors and food trucks.
A traffic management plan will be in place during the event. Vendors are asked to park in the main parking lot. No-parking zones will be roped off. Please do not park in roped no parking zones and be aware of the mini rail tracks. All food trucks and outside vendors will be placed upon arrival.
+ Pet Policy
Pets are not permitted within the venue; please leave your furry friend behind.
We have secured a special rate at the Executive Suites Hotel and Resort of $136 studio/ $143 1-Bedroom. Please use the code 'Refresh' when booking. Note this rate may only be booked by contacting the hotel directly.
+ Set-up Hours
Friday, September 14
Set-up: 10 a.m. - 3 p.m.
Saturday, September 15
Set-up: 7:30 a.m. - 9:30 a.m.
We are coordinating a structured vendor load-in within these hours. All vendors must be market-ready by 3:30 p.m. on Friday and 9:30 a.m. on Saturday. Vendors will receive a load-in schedule and floor plan during the week of the event.
The venue will be locked and secured overnight, and overnight security will be in place. We do encourage you not to leave items of high value in your space. Doors will open to vendors at 7:30 a.m. on Saturday morning. Refresh Market is not responsible for any damages or theft that may occur.
MARKET SWAG BAGS
Refresh Market swag bags attract lineups of shoppers before doors open to the public. Swag bags are given out each day to the first 5o in line. Swag bag participation is mandatory for all market vendors. Swag items are requested by Monday, August 12.
+ Delivery Options
c/o Laura McIntyre
PO Box 3812
Garibaldi Highlands BC V0N 1T0
Nootka & Sea
1861 Mamquam Road, Unit 11
+ What to contribute
Swag items can include product samples or minis, or small on-brand gifts. Common items include jewelry, key rings, lip balms, soaps, artist cards and prints and small food items. Discount codes or offers may be included but are not considered swag items. Full size product may be considered in place of 50 swag items. Swag related questions can be answered here.
PROMOTE THE EVENT
We share stories and images that provide a behind-the-scenes look at the creative processes of our vendor community. Please tag @refreshmarket in your content and use the hashtag #refreshmarket.
Download an IG-friendly graphic
Share our FB event page
If you would like to order post cards for your studio or shop, please send us your address
+ Lighting, Power + Supplies
Power is available throughout the venue. While access to power outlets is not guaranteed, most vendors are able to access a power source with the help of an extension cord. Please bring an extension cord and consider whether your display may need additional lighting. Please also ensure your cord is secured properly so that it does not become a tripping hazard.
Please bring your own linen as well as anything else required to set up our space and move your inventory (such as a dolly) as move-in equipment is not provided. Please also ensure you have everything you need, such as dollies, scissors and tape, to ensure a smooth load in.
+ Food and Beverage
Food trucks will be on site throughout the market and a private seating area reserved for Refresh vendors with access to water will be set up behind CarBC. There will be free coffee for vendors on Friday and Saturday morning. Food truck menus will be linked here.
Vendors are encouraged to accept all payment types at Refresh Market. For added convenience, an ATM is located within the venue for cash payments. Please keep in mind that WiFi is not available at this venue. Please ensure you have the appropriate data plan and tools to accept your preferred methods of payment.
+ On-site Contacts
Refresh offers the opportunity to connect with likeminded creatives, customers and small shop owners in a carefree shopping environment. Here are some of the ways we are working to showcase our lineup within our community:
+ Market Lineup
Our website’s annual 57K+ unique pageviews per month ensure your shop url is visible leading up to, during and after the event.
+ Wholesale Opportunities
Refresh is highly scouted by small shop owners looking to discover new artists, makers and brands. It’s typical for wholesale orders to take place at the market.
+ Marketing and media content
We actively develop creative content for newsletters, blog posts, gift guides, artist spotlights and media.
+ Community Collaboration
At Refresh, vendors have the opportunity to connect face-to-face with fellow artists, makers and small shops for resource sharing, trades and collaboration opportunities.
+ Social Highlights
We feature a range of market vendors on our social media channels with a combined following of 15K.
+ Artist Interviews
We select an assortment of market vendors to highlight in our artist interview series. If you would like to be considered for an interview, please get in touch here.
We host a variety of giveaways across multiple channels. If you would like to contribute a prize, please get in touch here and be sure to include your item description and value.